WHO IT IS FOR
Keep commercial account changes in the financial story.
A commercial account review needs more than the original premium. Bring the endorsement, audit adjustment, customer receipt, and producer detail into the discussion. Start with one agency-bill account and follow its changes from the AMS360 transaction to the carrier statement.
Keep each change attached to its term
Use policy number, term, transaction type, and effective date to distinguish the original charge from later activity. An audit can adjust premium after the policy period based on actual exposures; it deserves its own supporting record. [1] Keep the endorsement and audit adjustment identifiable when they share a policy number.
| Source item | Recorded amount | Question for the reviewer |
|---|---|---|
| Original agency payable | $8,000 | Does the statement identify the same term? |
| Endorsement payable | $600 | Has the change reached both records? |
| Audit adjustment | $900 | Which audit and transaction support it? |
| Producer split | Agreement dependent | Which transaction and split basis apply? |
Bring the carrier and producer questions together
Carrier reconciliation compares the statement with agency payables and payment history. Producer reporting brings commission activity into a selected date range. Keep the agreement, transaction references, and adjustments close to the report so a question about an endorsement can be traced to the change that created it.
EvenPenny puts agency-bill statement exceptions beside the AMS360 entries and prepares remittances from the verified list. Your team resolves the exceptions, approves the amounts, and sends payment. Bring an account with an endorsement or audit adjustment to your first workflow discussion.
Bring the account’s financial trail
- The carrier statement and the account’s original charge, endorsements, and audit adjustments.
- Customer receipts, credits, and prior carrier remittance detail for the same cutoff.
- The producer report and the agreement behind any allocation.
- The fields identifying premium, commission, fees, taxes, and transaction dates.
Runs on exports from Vertafore AMS360. The general ledger, transaction, and activity exports provide the starting records. EvenPenny reads 12 carrier statement formats across PDF, Excel, and CSV, including scanned PDFs read by OCR. New carrier formats are added during onboarding.
Common questions
- Where should an audit adjustment appear in the review?
- Keep it with the audited policy period and the supporting billed transaction, then trace it to the carrier statement where it appears.
- What helps explain a producer split?
- Bring the producer agreement, source transaction, adjustment history, and reporting period. Those details give the payout conversation a clear starting point.
- Which account should we bring first?
- Choose an agency-bill account with a familiar endorsement or audit question, its carrier statement, and the corresponding AMS360 exports.